Employee Expense Advances

[mcarroll@ttlinc.com]

This is more of a policy question rather than Vision: we have several employees who travel regularly to work with our other offices requiring Per Diem. We are looking into an Advance process in which we will advance a set amount to them. We will post this to and Overhead project through Employee Expenses but then we would transfer it to the Regular projects as it is used once the employee turns in an employee expense form to replenish this advance. My question is: how do other firms handle this?

[ddonahue]

Have you tried using the Amount Advanced box on the expense report? When you issue the advance, enter a negative amount. The employee then completes the expense report charging perdiem to the direct project along with any other expenses and enters a positive in the Amount Advanced box.
Using the Amount Advanced feature shows the advances and application on the employee ledger report.